IHE Eye Care Connectathon 2017 Resources

  The American Academy of Ophthalmology sponsors the IHE Eye Care domain.

  IHE Eye Care Profiles for Connectathon testing

We are offering these profiles for testing at the IHE Eye Care Connectathon, October 23-25, 2017:

(1) Unified Eye Care Workflow (U-EYECARE)  The specification spans three documents, plus the underlying JOIA standard:

-- Eye Care Technical Framework Volume 1, Rev 4.0, June 2016 - profile description, actor rqmts & use cases
-- Eye Care Technical Framework Volume 2, Rev 4.0, June 2016 - detailed transaction specifications
-- Refractive Measurements Trial Implementation Supplement, June, 14, 2016 - new in U-EYECARE in 2016; based upon JOIA 1.5 Release
-- JOIA Std 1.5 - Common Specification for Output data of Ophthalmic Examination Equipment 

(2) Eye Care Summary Record (EC-Summary)

-- Eye Care Summary Trial Implementation Supplement - Aug 2017 version
--  -- it is temporarily made available here; it is pending publication on ihe.net
--  -- this version contains Word mark-up (for now) showing deltas from last year

(3) General Eye Evaluation (GEE) 

-- GEE Trial Implementation Supplement, Rev 2.2, December 2016


Connectathon Dates & Location

October 23-25, 2017 (detailed timeline below)

RSNA Headquarters -- Oak Brook, Illinois, USA

Your support staff

Lynn Felhofer - Gazelle questions/support; pre-Connectathon & Connectathon testing; technical & logistical support; profile questions

Don van Syckle - demonstration planning; profile questions

Flora Lum, M.D. - contracts, payment, AAO annual meeting, domain inquiries

Eye Care Connectathon email list

iheeyecareconnectathon is the google email group we use to communicate with Connectathon participants regarding preparation steps from August through October.

To join the group, send an email to Lynn.  She will add you to the list serv.


The combined fee for the Connectathon and showcase is $15,000 per vendor.  Payment and contract is due to Flora on Nov 11.

Hotel details

The Marriott Residence Inn - Oak Brook is a 2-minute walk from the RSNA building.

Book your hotel room at the Residence Inn - click HERE by Sept 22 for the group rate

Equipment shipping

Details are here


Detailed Schedule - Eye Care Connectathon 2017

July 27

WHAT'S NEW?  To view an overview of the profiles in IHE Eye Care, we highly recommend that you watch a recording of the July 27 Eye Care webinar as part of IHE's annual webinar series.

Aug 4 - 25 Connectathon system registration is open through August 25 here:  http://ihe.wustl.edu/gazelle-na/

Aug 17

Connectathon kick-off webinar -- required for all Connectathon participants: Eye Care domain profile overview, review of Connectathon preparation & connectathon week testing, introduction to the 'gazelle' test management and conformance test tools, Q & A.  

-- Download and view the recording

- Watch on YouTube:  https://youtu.be/KypoKCfBFbQ

-- Review the slides

Aug-Sep  Registration contract distributed to Connectathon participants.  Send paper contract with payment to Flora; due Nov 11
Sep  Required pre-connectathon tests published.  Find the tools you will need for your testing.  Helpful links in the Testing Resources section below.   Pre-connectathon test results are due Oct 13.
Sep 22 If applicable, upload a DICOM and/or HL7 conformance statement for your product into gazelle.  Use menu Registration-->Manage systems, and upload it onto the 'System summary' tab for your test system.
Sep 22 Deadline for participant registration (who will attend the connectathon); complete in Gazelle under menu: Registration-->Testing Session Participants.
Sep 22 Deadline to reserve your hotel room in order to get the group rate at the Oak Brook Marriott (very short walk to the Connectathon).  Click HERE to make a reservation.
Sep 29 Deadline for submitting sample DICOM objects, HL7 messages or CDA documents (representative of what systems will produce) into gazelle (and the AAO ftp site for DICOM files).

Oct 9 - 11

Participants input their system's configuration into gazelle, eg AE titles, port numbers, HL7 configurations...
Oct 13
Pre-Connectathon test results are due in gazelle. 
Oct 13 IP addresses are assigned to host names.

Connectathon week!

Oct 23-25

Mon - 8:30-10am - Prepare to test: connect to the network, set up system & finish configurations  

Mon - 10am-5pm - Connectathon testing

Tues - 9am-5pm - Connectathon testing

Wed - 9am-noon - Wrap-up of last connectathont tests; transition to showcase demonstration practice.        

Wed - 1pm-3pm - Finish demonstration preparation.

Nov 11-14 Academy Meeting - Interoperability Showcase Demonstration - New Orleans, Louisiana
Nov 11
Contract and payment due.


Testing Resources

Gazelle is IHE's online tool for managing registration, pre-Connectathon & Connectathon testing.

Note 1: If you are a returning participant, your old username/password still works!

Note 2: Be sure to select the IHE Eye Care **2017** testing session.

Who are my test partners?

In gazelle, you can see what your fellow Connectathon participants -- your test partners -- have registered to test.  Choose gazelle menu Registration-->Registration overview.  You will see a table with all profiles/actors/options selected by each company/product.  At the bottom of the page, there is a link to "export as Excel file".  

NOTE:  This information will not be complete until after registration closes on Aug 25.

<link pending>  Details on pre-Connectathon test requirements, tools, and documentation for this year.
Sample images & documents

Participants' DICOM images, GEE, and EC-Summary samples are uploaded here: ftp://ftp.aao.org/IHE_Eye_Care_Connectathon_2017/Pre-Connectathon-Samples/ (contact Lynn for username/password)

Eye Care code tables

Modality, Order Placer, and Order Filler systems must pre-load their systems wtih order/procedure codes for the connectathon & demonstration.  (Same as those used since 2013.) If your modality needs a code added, please contact Lynn.

(stored on ftp://ftp.aao.org/IHE_Eye_Care_Connectathon_2017/  -- contact Lynn for username/password)

Connectathon network description

This document describes the network environment during Connectathon week:  http://gazelle.ihe.net/files/EyeCare_Connectathon_Network_Information.pdf

Connectathon test review

This document contains a mapping between U-EYECARE actors, transaction & option and the Connectathon tests that exercise them.  

After reviewing this, you should review the individual tests in gazelle.  You can find them on your main connectathon page in gazelle under menu "Connectathon". There is also help for the Training section below.

10 Connectathon tips from the pros This page shares tips from vendors that have participated in IHE Connectathons around the globe for many years.
Connecthon FAQ Answers to questions many first-time participants ask.


Training Resources & Webinars

IHE Annual Webinar Series - Eye Care Domain Update

WHAT'S NEW?  To view an overview of the profiles in IHE Eye Care, we highly recommend that you watch a recording of the July 27 Eye Care webinar as part of IHE's annual webinar series available here.

Eye Care Connectathon Kick-off webinar

Connectathon kick-off webinar -- Aug 17, 2017

Eye Care domain profile review, review of Connectathon preparation & connectathon week testing, introduction to the 'gazelle' test management and conformance test tools, Q & A.  

-- Download and view the recording

- Watch on YouTube:  https://youtu.be/KypoKCfBFbQ

-- Review the slides

Gazelle - How to complete registration.  There are several steps:
  1. User accounts: company & contact info: managing gazelle user accounts (logins) & company/organization details; entering contact information (**Same process as last year, if you participated in any Connectathons since 2012, your information is carried forward)
  2. System registration: entering system(s), profiles, actors, and options you want to test
  3. Participant registration: register staff who will attend

How to videos:

- Creating User Accounts, Organizations & Contacts (.mp4)

- Completing System Registration (.mp4)

Gazelle - How to enter and share your configuration parameters

- entering DICOM & HL7v2 parameters for your test system

- finding & exporting your test partners' configurations


- .mp4 | help page


Using gazelle to review Connectathon tests

How to use gazelle to read test instructions for IHE profiles you have registered to test 

help page.mp4   

Gazelle Order Manager

Overview presentation - slides 

How to use Order Manager to create Modality Worklist -  recording 



Useful IHE Resources
IHE Technical Frameworks Ensure that you are working off the latest documentation (not an out-of-date version on your hard drive).
Connectathon Results Database IHE publishes the profile/actor pairs that each company successfully tests during connectathon week.  Connectathon results are not reported on individual products or product versions.  IHE maintains this database of results from past connectathons. 
IHE Product Registry Developers of commercial and open source healthcare IT systems can publish IHE Integration Statements to indicate their systems' conformance with specifications in IHE Technical Frameworks.